Bill every shipment the day it leaves the dock
Customers send POs, the warehouse sends delivery notes, and someone retypes both into an invoice. duebird reads them, bills each shipment as it goes out, and puts the PO line and delivery note behind every invoice line, so your customer's AP team can check it at a glance.
How it runs
From the PO in your inbox to the payment in the bank
The PO is read as written
Forward your AR mailbox to duebird or drop the file in. The PO is recorded line by line, exactly as the customer wrote it: their PO number, their item codes, their units, their prices, ship-to and terms.
Each line is matched to your catalog
Their item codes and wording are matched to your products. Their unit spellings are matched to your units. What can't be matched becomes one question, asked once and remembered for that customer.
The billing order creates itself
When every line of the PO is matched, duebird creates the billing order and numbers it. There is nothing to click. Lines are priced from the PO, or from your saved price for that customer, and a disagreement between the two is put to you, not settled silently.
Deliveries make lines billable
A signed delivery note or packing slip records what shipped. What shipped becomes billable now; what didn't stays on the order until it does. Units are converted only through a factor someone confirmed for that product.
The invoice goes out with its backup
The draft invoice carries the customer's PO number, their job number and the documents their AP team needs: the PO, the signed delivery note, the work order. It's approved by the person you name and sent from your own mailbox.
The payment comes back to the right line
The remittance is read and the money is matched to the invoices it pays. The order shows what's billed, what's paid and what's still to ship, so nobody has to rebuild that picture from three systems.
What it handles
Built for purchase orders as they really arrive
Partial shipments
Each delivery bills on its own. The second invoice knows exactly what the first one covered.
per shipmentbackorderssplit deliveries
Units of measure
Order unit, billing unit, price unit and the unit on the delivery note are kept apart and converted only through confirmed factors.
CS → BXper packper pallet
PO limits
A line can't quietly bill more than the PO authorized. Blanket POs draw down release by release.
blanket POsreleasesover-billing check
Their item codes
Each customer's codes and wording map to your products and stay mapped for their next PO.
SKU aliaseswordingper customer
Billing triggers
A line bills when its trigger is met: on delivery, on completed work, on approved hours, on a milestone, on a date or on release.
on deliveryon approvalon release
Customer requirements
PO required, job number required, cost center required, backup required. Checked before an invoice can be approved.
required fieldsbackup rules
Sites and projects
A PO naming a site or a job number is linked to it, and the invoice prints where the goods went and which job they were for.
ship-tojob numbers
Quotes behind POs
A PO that cites your quote is linked to it, and its prices are checked against what you quoted.
quote matchprice check
Everything traceable
Open any invoice line and see the PO line, the delivery and the unit conversion behind it.
line provenanceaudit trail
Who decides what
duebird does the copying. You make the calls.
Done for you
- Recording the PO as written
- Matching known codes and units
- Creating the billing order
- Making shipped lines billable
- Drafting the invoice with backup
Asked once
- A new customer or product
- How many boxes are in a case
- Which price is right
Always yours
- Approving the invoice
- Sending it
- Anything you've set by hand
30 minutes, your paperwork
Send us a PO and its delivery note
We'll show you the billing order and invoice duebird makes from them.