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Every clause billed, for as long as the contract runs

The rate increase in clause 4.3, the renewal notice in 11.2: agreements say what to bill, then nobody reads them again. duebird reads your client's paper clause by clause, sets up the prices and schedule for you to confirm, and follows every amendment, renewal and end date.

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Contracts / MSA-2207 · Westbay Clinics
Read from their paperIn force
Managed IT, per seat$62.00 / seat48 seats§4.1
Annual price increase1 JanCPI, capped at 4%§4.3
Renewal noticeDue 2 Nov60 days before term ends§11.2
Next invoice$2,976.001 Nov, billed in advance
Every invoice points to its clause

How it runs

From their paper to every invoice it produces

  1. 01

    Upload it, or let it in from email

    Agreements usually arrive as a PDF on an email. Forward your AR inbox to duebird and the attachment waits in the Inbox for someone to let it in, or upload it yourself.

    Master agreements, order forms, SOWs and rate cardsScans as well as digital PDFsNothing is read until someone lets it in

  2. 02

    Read clause by clause

    duebird reads the parties, the term, the fees and rates, minimums, increases, and the renewal and notice terms. Anything it can't tell from the wording, it asks about.

    Each term quotes the clause and page it came fromPrices kept in the unit they're quoted inAn agreement under a master agreement is linked to it

  3. 03

    Its terms are set up for you to confirm

    From the agreement, duebird proposes the client's prices, their billing rules and a billing schedule. You review them together, with the document open beside you, and save once.

    Whether a fee bills at the start or the end of the period is never assumedEach price says what it replacesNothing bills until you confirm

  4. 04

    Amendments change billing from their date

    An order form that adds seats, or a new rate from a date, becomes new terms from that date. The months before keep their price. If a month you already invoiced is affected, the difference goes on the next invoice or is held as a credit, never edited into an invoice that went out.

  5. 05

    Renewals and notice, ahead of time

    An auto-renewing agreement isn't billed into its next term until the notice deadline has passed. The deadline appears in the Inbox 30 days before it. Ending the agreement on a date, or terminating it with a reason, ends everything it bills.

What it handles

Agreements, for the whole of their term

Their paper

Master agreements, order forms, SOWs and rate cards, as PDFs or scans, uploaded or let in from email.

PDFscansemail

Terms with sources

Every price and rule set up from an agreement quotes the clause and page it came from.

clause citation

Master agreements

Order forms and SOWs sit under the master agreement they belong to, each with its own charges.

MSAorder forms

Recurring, usage and one-time

Monthly or quarterly fees, rates billed on what was used, minimums and setup fees.

minimumsusage

Price increases

Anniversary increases applied on their date, shown on upcoming invoices before they're raised.

escalation

Amendments from a date

New seats, new rates or a new charge start on their date, with earlier months left as they were.

amendeffective dates

Renewals and notice

Auto-renewing and evergreen terms, with notice deadlines flagged a month before they pass.

auto-renewnotice dates

Ending a contract

End it on a date or terminate it with a reason, and every schedule it governs ends with it.

endterminate

Spend caps

A not-to-exceed amount holds anything that would go past it until someone decides.

cap

Keep going

Where the agreement goes next

Proposal to Cash

When you write the proposal and have it signed.

Billing schedules

Recurring, usage and milestone billing from the agreement.

The billing agent

How duebird reads an agreement and asks what it can't know.

30 minutes, your paperwork

Send us one agreement

We'll show you the billing schedule it produces, line by line.

Book a demo Follow one order first