Your best biller's memory, on every document
POs, delivery notes, contracts, remittances, emails, photos and voice notes. duebird reads them all, works out who each one is from and what it means for billing, drafts the routine work itself and brings you each real decision once. Then it remembers your answer.
PO 4512 from Harbourline Foods is recorded. BRK-22 and NTR-6 match your catalog.
Same product.
Saved. Order ORD-00418 is created. The next PO with RAG-25 matches by itself.
How it works
Read, ask, apply, in that order
Documents come in
Forward your AR mailbox, upload files or drop them into a conversation. Arriving email is sorted first: real documents are offered to your team to let in, while newsletters and replies stay as mail.
It works out what the document says
Who it's from, what kind it is, and what it means: a PO to record, a delivery to bill, a price to save, a payment to apply, a contract to set up. One document can mean several things.
It asks in the right order
Questions come in stages, each answered once: who the customer is, then the products and units, then prices and terms, then the billing schedule. You answer a stage in one sitting and save once. A question you've already answered is never asked again.
It applies what you answered
Your answers are applied as you, through the same checks your own clicks go through, and you see each change land. Nothing is written that you didn't say yes to.
What it knows
It remembers each customer, the way your best biller does
Their names for things
Customer spellings, item codes and unit labels learned once and used on every document after.
aliases
Their rules
PO required, backup required, invoice wording, units they accept, how they want invoices sent.
billing rules
Standing instructions
Instructions your team writes for a customer are followed on every run. Customers' own words are read as information, never as commands.
playbook
Memory search
Every email, document, note, dispute, promise and payment is searchable by meaning or exact words.
search
A conversation beside every page
Ask about a customer, an invoice or a PO in plain words, with the page you're on as context.
chat
A record of every run
Each run keeps its steps, the documents it read and the suggestions it made, so "why did it propose that?" has an answer.
run history
Where the line sits
Enforced by the system, not left to the AI
Prepares for you
- Reads every document, remittance and reply
- Lays out POs, order lines, completions and invoices, ready to confirm
- Matches customers and products already on file
Asks first
- New customers, products and units
- Unit conversions
- Prices, terms, rules and schedules
- Applying a payment
Leaves to a person
- Approving invoices
- Sending any email
- Signing anything
30 minutes, your paperwork
Watch it read your paperwork
Send a few documents before the call and see what it makes of them.