Pass your customer's invoice check the first time
Large customers match every invoice to their PO line by line: their PO number, their item codes, their units, their cost center. duebird keeps each customer's way of doing it, tracks what's left on every blanket PO, and checks the invoice before it goes.
Where it goes wrong
Why manufacturers' invoices sit in AP portals
Their item code, not yours
The invoice says "Zinc bracket 22mm"; their system expects BRKT-22-ZN.
Over the blanket PO
Release five bills unit 10,001 and the whole invoice is rejected.
Missing required fields
No cost center, no buyer name, no line reference: back it comes.
Quote and PO disagree
The PO priced a part differently from your quote, and it was shipped before anyone noticed.
Unit mismatches
Ordered per thousand, shipped per each, priced per hundred.
Backup not attached
The packing list that proves the release shipped is missing.
A release with duebird
From blanket PO to paid release
The blanket PO is recorded
Every line as the customer wrote it, matched to your products through their codes, linked to the quote it cites, with its authorized quantity as the ceiling.
Prices are checked against your quote
The PO cites Q-0027, so its prices are compared with what you quoted. A difference is a question before you ship, not a credit note after.
Each release draws it down
Packing lists record each release against its PO lines. What's left on each line is always visible, and a release that would go over is flagged before invoicing.
The invoice is checked before approval
Their codes and line references on each line, their required fields filled, the packing list attached. An invoice missing any of them can't be approved.
Built for manufacturing
What manufacturers use most
Blanket POs
Authorized quantities drawn down release by release.
releases
Customer part numbers
Their codes beside yours, printed on their invoices.
aliases
Required invoice fields
Cost center, buyer, line references, checked per customer.
required fields
Quote to PO matching
Prices on the PO compared with your quote.
quotes
Units per thousand
Order, billing and price units kept apart and converted only as confirmed.
UoM
Backup packages
Packing lists and certificates attached by customer rule.
backup
30 minutes, your paperwork
Getting invoices bounced by an AP portal?
Bring one and we'll show you the check that would have caught it.