Every rental billed on time, without the spreadsheet
Every rental is a small recurring contract with its own start date, rate and billing timing. duebird keeps each one on a schedule, shows you upcoming bills before they're raised, and bills each period exactly once, from delivery to return.
Where it goes wrong
Where rental billing leaks
The spreadsheet nobody else reads
Start dates, rates and returns tracked by one person, in one file.
A missed month
Found when the equipment comes back, two months later.
Partial first and last periods
A rental starting on the 12th and returned on the 17th, prorated a different way each time.
Rate changes
A new rate typed over the old one, and last quarter's invoices no longer make sense.
Renewals that slip
An auto-renewing agreement passes its notice date before anyone notices.
Damage and extras
Fuel, delivery and damage charges from return tickets left off the final invoice.
A month with duebird
How a rental company's billing runs
The agreement becomes a schedule
Upload the signed rental agreement, or a PO for "six months rental". The rate, the start date and how it bills are set up for you to confirm. Whether it bills in advance or in arrears is never assumed.
Upcoming bills are visible
Every schedule shows its next invoices before they're raised: the date, the period, the amount. A short first period is measured fairly.
Invoices are prepared ahead of the date
A few days before each bill date, the invoice is drafted and grouped the way the customer wants, one per rental or all their rentals on one monthly invoice.
The return closes it
A return ticket ends the rental on its date. The final period is billed to the return, and fuel, delivery or damage charges on the ticket are billed with it.
Renewals are flagged early
An auto-renewing agreement shows its notice deadline weeks ahead, so you renegotiate before it renews, not after.
Built for rental
What rental companies use most
Rates per day, week or month
Priced per unit of time, billed on whatever cadence the agreement says.
dayweekmonth
Advance or arrears
Stated per rental, never guessed.
in advancein arrears
Short periods
Partial first and last periods measured the same way every time.
proration
Rate changes from a date
A new rate starts on its date; past invoices keep theirs.
dated terms
Usage and minimums
Hours or miles recorded and billed in arrears, with a minimum if the agreement has one.
usageminimums
Never catches up silently
A schedule that falls behind stops and asks instead of producing months of invoices at once.
catch-up guard
30 minutes, your paperwork
Bring your rental spreadsheet
We'll turn a few of its rows into schedules and show you what they bill.