Bill what shipped, in the unit your customer pays in
Distributors bill from three documents that rarely agree: the customer's PO, the warehouse's packing slip and your price list. duebird reconciles them line by line, bills each shipment as it goes out, and sends the invoice with the PO and proof of delivery behind it.
Where it goes wrong
The four places distribution invoices break
Units that don't line up
Ordered in cases, shipped in cases and loose boxes, priced per pack, called "CTN" on their side. One wrong conversion and the invoice is off by a multiple.
Partial shipments forgotten
38 of 40 cases ship. The two on backorder go out next week, and nobody remembers to bill them.
Over the PO
A release bills more than the PO line authorized, and their AP team rejects the whole invoice.
Prices that disagree
The PO says $38.00, your price list says $36.50, and whichever one is on the invoice is wrong for somebody.
Missing proof of delivery
The customer pays only with the signed delivery note attached, and it's in the driver's truck.
Remittances that don't add up
A wire covers six invoices less a discount and a damaged-goods deduction, with one line of explanation.
A week with duebird
How a distributor's billing runs
POs arrive and become orders
Customers keep emailing POs to your AR address. Each one is read line by line, matched to your products through their own item codes, and becomes a billing order the moment every line is known.
Units are asked about once
The first time a packing slip ships loose boxes against a case order, duebird asks how many boxes are in a case of that product. It never guesses, and it never asks again.
Each shipment bills when it ships
The packing slip makes what shipped billable. Backordered quantity stays on the order and bills when it goes out, against the same PO line.
Invoices pass their AP check
Their PO number, their item codes and their line references on the invoice, the signed delivery note attached, and a line that would bill past the PO stopped before approval.
The wire is placed invoice by invoice
The remittance is read, each payment lands on the invoices it names, and a discount or a deduction is named with its reason instead of sitting as a mystery balance.
Built for distribution
What distributors use most
Case, pack, each, pallet
Per-product conversions, confirmed once, used on every order and delivery after.
unit conversions
Customer item codes
Each customer's codes and wording mapped to your SKUs, and printed back on their invoice.
aliases
Volume price bands
Customer prices by quantity band, in the unit they're quoted in, never converted.
price bands
Ship-to and sites
Each delivery location kept, invoices split by site when the customer wants it.
sites
Monthly statements
Consolidated invoicing and customer statements for accounts that pay monthly.
consolidated
Sales tax by province or state
Tax where the goods were delivered, with the reason on every line.
GST/PSTUS state
Questions
What distributors ask us
Our customers' POs all look different. Does that matter?
Can we bill backorders separately?
Some customers want one invoice a month.
What about our warehouse or ERP system?
30 minutes, your paperwork
Bring a PO and its packing slip
We'll show you the order and invoice duebird makes from them.