Know what every payment paid for
A wire for $18,400 covering six invoices, less a discount and a deduction. duebird reads the remittance, places every dollar where the customer meant it and names what's left over. You confirm the whole thing in one step.
How it runs
From remittance advice to a settled ledger
The remittance arrives
Remittance advice comes in by email as a PDF, a spreadsheet or plain text. It's read like any other document: which customer, how much, which invoices, what deductions.
The money follows the customer's instructions
What the customer stated comes first: if they name invoices, those are paid, even when an older one is still open. Without instructions, duebird looks for an exact amount, then an exact set of invoices, then a discount that explains the difference, and only then oldest first.
Nothing is absorbed silently
A short payment, a discount taken, a write-off or money left on account is named, with a reason, on the same card as the allocation. One confirmation records the receipt and settles every invoice, so nothing sits half-paid between two clicks.
The same payment is never counted twice
If the payment is already in from the bank or from QuickBooks, the remittance attaches to it instead of recording a second receipt. Payments recorded in QuickBooks are matched back to duebird's receipts.
What it handles
The payments that make cash application hard
One wire, many invoices
A single payment split across the invoices it covers, from one card.
1 → many
Many wires, one invoice
An invoice settled by several payments, each recorded as it arrives.
many → 1partial
Early-payment discounts
Discounts the terms allow, recognised and named, never left as a mystery balance.
2/10 net 30
Short payments and write-offs
The difference is named with a reason: written off, disputed, or left open.
short paywrite-off
Overpayments and credit
Money left on account becomes customer credit, applied later or refunded.
on accountrefunds
Credit notes
Credit notes are applied against invoices like any other settlement, with their own numbers.
credit notes
Corrections that leave a trail
Withdraw a settlement to move money to the right invoice; cancel a receipt that was keyed wrong, with a reason.
withdrawcancel
Balances you can trust
Every invoice's balance and every customer's credit come from one calculation, everywhere they're shown.
one balance rule
QuickBooks payments
Payments recorded in the ledger are reconciled to duebird's receipts, and mismatches are flagged.
reconciliation
30 minutes, your paperwork
Bring your messiest remittance
We'll show you how duebird places every dollar of it.