Recurring billing that goes out on the right date, every time

Retainers, rentals, subscriptions, instalments, milestones and usage, each on its own terms. duebird works out what's owed on every date and prepares the invoice ahead of it. If something falls behind, it stops and asks instead of quietly catching up.

Schedules / Westbay Clinics · Managed IT
Upcoming invoicesActive
1 Nov$2,976.0048 seats × $62.00
1 Dec$3,224.0052 seats × $62.00 · 4 seats added 18 Nov
1 Jan$3,352.9652 seats × $64.48 · 4% uplift from §4.3
Setup fee, instalment 3 of 3$1,500.00Fixed charge
Prepared 7 days ahead of each date

How it runs

Terms in, invoices out, on the right dates

  1. 01

    Describe what you bill

    A schedule holds one charge per thing the customer pays for. Each charge reads as a sentence, so anyone can check it.

    Recurring: a quantity at a price per month, quarter, year, week or dayScheduled: one-time fees, instalments, milestonesUsage: whatever was recorded, at a rate, with an optional minimum

  2. 02

    See it before it bills

    Before anything is saved, the preview walks every bill date: what each invoice will say, what each month brings in, and what waits on a milestone or on usage.

    The first invoices, laid out as they'll goMoney by month, with what's certain and what isn'tThe term's total value

  3. 03

    Invoices are prepared ahead of the date

    A few days before each bill date, what's owed becomes order lines and a draft invoice, grouped the way the customer wants to be billed. You can prepare an invoice early, or prepare every invoice by hand.

    One invoice per bill date, per month, or per chargeUsage billed once its period closesEach occurrence billed exactly once

  4. 04

    Change happens from a date

    A seat change, a new rate or a ramp is a new term from its date, never an edit of the old one, so past invoices still make sense. Pause, resume, move an occurrence, skip one or waive it.

    An earlier end releases or credits what was already billedA spend cap holds what would pass itEnding a contract ends its schedules

  5. 05

    Nothing slips, nothing piles up

    A schedule that has fallen more than two periods behind stops and asks a person, rather than producing a year of invoices at once. Renewal notice deadlines and spend caps raise a flag weeks ahead.

What it handles

The billing models B2B agreements actually use

Recurring

Seats, retainers, subscriptions and rentals at a price per day, week, month, quarter or year, billed on any cadence.

per seatper monthquarterly

Usage

Hours, units or anything recorded, billed in arrears at a rate, with an optional minimum trued up when the period closes.

in arrearsminimums

Milestones and instalments

Fixed amounts or a percentage of the total, due on a date or when a milestone is reached.

% of totalon reach

Advance or arrears

Stated per charge and never guessed. A contract that doesn't say is a question for you.

in advancein arrears

Calendars and offsets

Bill on a day of the month, the last day, the second Tuesday or set dates, shifted off weekends.

last daynth weekdaybusiness days

Short periods

A start mid-month is measured fairly: calendar months where they fit, days where they don't.

proration

Ramps and escalations

Prices that change on a date, and yearly increases applied on the anniversary.

ramps+4% yearly

Renewals and caps

Auto-renewing terms held until the notice deadline passes, and spend caps that hold billing past a limit.

auto-renewspend cap

Grouping

Invoice per bill date, monthly consolidated, per charge or across schedules, split by site and project where needed.

consolidatedper site

30 minutes, your paperwork

Show us the spreadsheet you bill from

We'll turn a few of its rows into schedules and show you what they bill.