Bill exactly what the agreement says, every month
Retainers, setup fees, milestones and extra hours, agreed months ago in a contract nobody re-reads. duebird writes the proposal, has it signed, turns the signed terms into a billing schedule, and bills each charge on its date with the clause behind it.
Where it goes wrong
Where services billing loses money
The escalation nobody applied
The contract says +4% in January. The invoice still says last year's rate.
Extra hours left unbilled
Time over the retainer is logged and never invoiced.
Milestones missed
A milestone was reached in March. Nobody told billing.
Terms retyped three times
Into the proposal, into the contract, into the billing setup, with a chance to get them wrong each time.
Renewals on autopilot
An agreement renews on old terms because the notice date passed.
"Why did this go up?"
The client asks, and the answer is somewhere in a shared drive.
An engagement with duebird
From proposal to the twelfth invoice
Quote the work
Write the quote from your service catalog, with optional add-ons the client can tick. They accept online.
Send the agreement for signature
The MSA is written from your template with the accepted terms filled in, approved internally if the wording changed, and signed by email link and countersigned in duebird.
The signed terms become a schedule
Bring the signed contract into billing. Its fees, rates, escalation and milestone are proposed as a schedule, each citing its clause, for you to confirm once.
Every month bills itself
The retainer bills in advance, extra hours bill in arrears from your time records, and the milestone bills when you mark it reached. The anniversary increase applies on its date.
The renewal is your decision
The notice deadline shows up weeks ahead, so you renew on new terms, or end the agreement and every charge it bills, on purpose.
Built for services
What services firms use most
Retainers and seats
A quantity at a monthly price, with seat changes taking effect from a date.
per seat
Extra hours
Time recorded and billed in arrears at the contract rate.
usage
Milestones and instalments
Amounts due on a date or when reached, or a percentage of the total.
milestones
Proposals and contracts
Written and signed in the same place billing runs.
e-signature
Escalations and renewals
Anniversary increases applied, notice deadlines flagged.
+% yearlynotice
Projects
Engagements under the client's project number, one invoice per project.
projects
30 minutes, your paperwork
Send us one client agreement
We'll show you the schedule it produces and the invoices that follow.